Plenum 2021-04-20 Minutes

Venue

  • Zoom
  • Alternatively, join using meeting ID 849 8234 9023 (passcode: 021112)

20:15 Open

Credentials

  • Present: Valentine, Jen, Andrei, Roland, Huiren, Jun Hao
  • Apologies: -

Reports

Regulatory

ACRA

  • for future view: due 30 Apr 2022: Annual report submission of accounts to Koh.

IRAS

  • for future view: due 30 Nov 2021: YA2021 C-S (tax filing); Koh has visibility
  • for future view: ECI due FYE+? months
    • (Jen) For each of the three filings: date of last filing, date of next filing, status of next filing

Finance

Cash

  • $19.3K in the StanChart+PayPal as of 1 Apr 2021 (Unknown change from previous month because we've just noticed that all previous plena have incorrectly reported merely the StanChart balance, disregarding ~$300 of payments into the PayPal account between the 20-30th of the month, rather than the sum of the two balances. The position is therefore complicated this month.)
  • 0.66914519 in BTC

Accrual (up/down $?/month)

  • Including predicted upcoming costs amortised monthly, we are down $1.26K a month.

Significant changes to regular expenses (if any)

Regular Expenses Amount Frequency Monthly Cost (amortised)
Rental 3400 12 $ 3,400.00
Utilities (est'd) 450 12 $ 450.00
Internet 148 12 $ 148.00
CorpSec 240 2 $ 40.00
Accounting/Corp Services (est'd) 3000 1 $ 250.00
Aircon 980 1 $ 81.67
Cleaning (est'd) 80 26 $ 173.34
Income Tax (est'd) 600 1 $ 50.00
$ 4,593.01

Memberships/Contributions

  1. (Valentine, Jen) Update on new members and contributions (if any).
  • downgrades
    • Dyana 64 -> 0
  • upgrades
    • Andrei 32 -> 64
    • Gibson 0 -> 128
    • Chee Aun (via GitHub Sponsors) 0 -> 16
  1. Current membership/contribution breakdown by tiers.
Tier Count
16 5
32 0
64 18
128 12
256 1
512 1

Note: Live data for finances/memberships is in the membership register

Ongoing business

Change of directorship and adding of shareholders

  • (Valentine) Final update and close item.
  • Valentine is now a director.
  • (Close item)

Virtual walkthrough of the space during FOSSASIA

  • (Valentine, Roland) Final update and close item.
  • Valentine discussed HackerspaceSG during Marco's FOSSASIA Communities session.
  • (Close item)

Broken and orphaned items

  • (Valentine) Updates if any.
  • Clutter that perhaps should be removed from the space has been removed from shelves, much of it temporarily piled behind a sofa near the hose reel.
  • Clutter that perhaps should remain has been stacked beside the tiny lockers.
  • (Valentine) Weekly spend an hour photographing items and sharing as input to to OHP, and progress earlier cohorts.

Rewording of Membership Tiers

Website revamp

  • (Valentine) Update on revamp.
  • Docs site preview: https://hsg-docs.netlify.app
  • (Valentine) Add "{day} Open House / Social Night" or similar message prominently on front page.

Storage boxes

  • (Valentine) Updates if any.
  • Purchased 16 22l boxes.
  • (Valentine) Next Ikea trip: 45 some 45l boxes to experiment with.
  • (Roland comments: space to stack boxes will become available once stuff behind sofa is OHPd)

Back room water issue / Shifting of Hardware Room

  • (Valentine) Updates if any.
  • Due to heavy rain last Saturday (17 April), water dripped into the back area.
  • MCST has been informed
    • Reply on 17 April was: "because of the extension scope of the work, many contractors not able to quote"
  • (Valentine) Advise landlord of the recent incident, of the MCST's response, of our concern about the {water damage}, our desire that the landlord should work with the MCST to resolve the issue as soon as possible.
  • Hardware is being moved already into the front room. Use-related-noise is currently infrequent, but there is concern about the reduction of the quiet space.
  • KIV

Large groups during Phase 3

  • (Valentine) Updates if any.
  • Propose to reopen for events for up to 20 pax, per current safe management guidelines.
  • (Valentine) Draft a SOP for conventional meetups on the understandings that (a) the organiser remains obliged to meet the STB Guidelines, and (b) different event profiles will require a custom plan from the organiser for HackerspaceSG review, perhaps during plenum.

Upcoming events that HackerspaceSG might be interested in

  • (Roland) Ask Science Centre about Maker Festival plans for 2021.

New business

KGB premises lease renewal

  • (Valentine) Should we ask to renew for 2+2 years early? (Keeping in mind back room issue.)
  • Review in May once we have a sense of where the landlord is on the water problem.

Day rate to attract students

Mission, vision, and house rules

  • (Valentine) Discussion, if time permits.
  • Adopting an official mission and vision might help us with our fundraising efforts.
  • Some house rules were drafted by Alvin Jiang in July 2012. See also: Google Groups discussion.
  • (deferred to next plenum)

Any Other Business

  • Recruiting addtional members/sponsors
    • (deferred to next plenum)

Next Meeting

  • 2021-05-18 20:00 tentative (tentatively scheduled for 3rd Tuesday of every month, but subject to change depending on the schedule of key people)

22:21 Close