Plenum 2021-05-25 Minutes

Venue

20:05 Open

Credentials

  • Present: Valentine, Jen, Roland, Alvin, Kheng Hui
  • Apologies: -

Reports

Regulatory

ACRA

  • for future view: due 30 Apr 2022: Annual report submission of accounts to Koh.

IRAS

  • for future view: due 30 Nov 2021: YA2021 C-S (tax filing); Koh has visibility
  • for future view: ECI due FYE+? months
    • (Jen) For each of the three filings: date of last filing, date of next filing, status of next filing

Finance

Cash

  • $23.4K in the StanChart+PayPal as of 1 May 2021
  • 0.66914519 in BTC

Accrual (up/down $?/month)

  • Including predicted upcoming costs amortised monthly, we are down $1.25K a month.

Significant changes to regular expenses (if any)

Regular Expenses Amount Frequency Monthly Cost (amortised)
Rental 3400 12 $ 3,400.00
Utilities (est'd) 450 12 $ 450.00
Internet 148 12 $ 148.00
CorpSec 240 2 $ 40.00
Accounting/Corp Services (est'd) 3000 1 $ 250.00
Aircon 980 1 $ 81.67
Cleaning (est'd) 80 26 $ 173.34
Income Tax (est'd) 600 1 $ 50.00
$ 4,593.01

Memberships/Contributions

  1. (Valentine, Jen) Update on new members and contributions (if any).
  • downgrades (no change)
  • upgrades (no change)
  1. Current membership/contribution breakdown by tiers.
Tier Count
16 5
32 0
64 18
128 12
256 1
512 1

Note: Live data for finances/memberships is in the membership register

Ongoing business

Broken and orphaned items

  • (Valentine, Andrei) Updates, if any.
    • First batch email sent May 16, some claims received, attractive storage and signage in the shelves in the shelves in the space.
    • Invite Adrian to remove his possessions ASAP, perhaps a week ahead of applying OHP.

Rewording of Membership Tiers

  • (Valentine) Final update and close item.
    • Changes are live. Item closed.

Website revamp

  • (Valentine) Updates, if any.
    • Close to settling first draft with design people, aiming to have first iteration up before next plenum.

Storage boxes

  • (Valentine) Updates, if any.
    • A little progress sorting stuff into and storing in boxes.
    • Acquisition of larger boxes for members pending.

Back room water issue / Shifting of Hardware Room

  • GitHub issue: https://github.com/hackerspacesg/KGB/issues/7
  • (Valentine) Updates, if any.
    • Additional concern: some equipment has been moved to the front room, and additional non-member printers have been brought in!
    • Ongoing water entry is small, but not zero.
    • Do nothing on moving the hardware room prior to committing a lease extension.
    • Ask the landlady for a floorspace-pro-rated reduction for the period of the problem.

KGB premises lease renewal

  • (Valentine) Should we ask to renew for 2+2 years early? (Keeping in mind back room issue.)
    • Valentine's preference is to renew immediately to allow some confidence in planning (e.g. hardware room change) (but note reduction in rent as above).

Social enterprise grants

  • (Jen) Updates, if any.
    • Received boilerplate response, nothing material.
    • Jen intends to submit. Kheng Hui to review PPT and assist if appropriate.

Large groups during Phase 2-redux

  • (Valentine) Updates, if any.
    • No important changes.
    • (Valentine) Email reminder of current policy.

Upcoming events that HackerspaceSG might be interested in

  • (Roland, all) Updates, if any.
    • Roland thinks he spoke to the Science Centre but can't find the email; will follow up.

Recruiting additional members/sponsors

  • (Roland) Discussion, if time permits.
    • No-one is doing so at present. Fewer guests than previously are entering the space because of covid.

Mission, vision, and house rules

  • (Valentine) Discussion, if time permits.
  • Adopting an official mission and vision might help us with our fundraising efforts.
  • Some house rules were drafted by Alvin Jiang in July 2012. See also: Google Groups discussion.
    • (Roland) Locate Meng's original "here is why a hackerspace is a good idea" email. We might use this as a starting point for a revised vision and mission.
    • (Valentine) Review Alvin's draft rules as a starting point and make any required updates. Decide on a review period, post for review (acknowledge origin), consider any input, adopt and post as policy, ideally before next plenum.

New business

Any Other Business

Next Meeting

  • 2021-06-15 20:00 tentative (tentatively scheduled for 3rd Tuesday of every month, but subject to change depending on the schedule of key people)

21:55 Close